Overview

Social Media Intranet combined with powerful collaboration and information management tools.

At OfficeAbility, our strong resolve is that the adoption of the right tools with centralized accessibility to all members of the organization is essential for any organization committed to increasing organizational effectiveness and overall efficiency (= $$ well spent).

The easy to use OfficeAbility tools are suited to any type of organization: large organizations looking to discover new agility, NGOs looking to improve collaboration, and, especially, small and medium enterprises (SMEs) looking to improve the organizational landscape.

Managing Information

OfficeAbility is designed to facilitate information management by providing an easily accessible, up-to-date ‘information central’. Find what you need, when you need it… from any location globally.

Gone are the days of scouring for a mass email or wandering aimlessly to try and find someone in HR that is not in meetings or on holidays. Information can now be targeted, logically presented, easily accessed (using simple navigation and the very powerful OfficeAbility Search Facility), and stored on a central database that will become your institutional memory.

Collaboration and Communication

OfficeAbility has features that will help your organization become more cohesive, fostering an environment of real-time cooperation. Give people a place to learn about one another and to get connected; work better in teams and project groups. The OfficeAbility social media tools and workspaces will allow your resources to link up and turn ideas into actions quicker than ever.

Administration

OfficeAbility has been developed on the premise that administration should be every bit as intuitive as the overall user experience. Administrative features are easily accessible from the front-end and we have bent over backwards to avoid the complex administration control panels that are so prevalent. Administering an Intranet has never been so easy and our customers don’t hesitate to tell us so.

Search

OfficeAbility’s powerful Search facility will ensure that information is easily accessible. The main search drills into 15 different areas within the Intranet and offers a customizable advanced search function. New content is automatically indexed allowing you to find exactly what you’re looking for.

The Network

'The Network' is the collaboration hub of OfficeAbility. Get to know the strengths and capabilities of others in the organization; our social media applications will help to bring innovation to light much more quickly. 

'The Network' works to build a strong sense of community and to encourage members of an organization to work better, together. Some of the main features found in the Network include:

Detailed User Profiles – detailed profiles can be created by each user and will include profile photo, contact information, personal information such as education and work experience, hobbies & interests, etc.

User Search – Easily search for individuals from the main site search or using the search facility within 'The Network'.

Open or Private Work Groups - Create Work Groups for any occasion and invite any number of users to participate in discussions and information sharing.

Live Chat - Instant Chat facilitates real-time communication and collaboration. All online users are connected by a Facebook inspired chat function that is accessible from anywhere in NetworkAbility.

Private Messaging – Immediately cut down on the volume of email your users deal with every day. Private messaging will let all members correspond within The Network and create easily accessible discussion threads.

Photo Gallery - The Photo gallery provides a place to share images with others in the organization, no matter where they may be located. Maintain a photo record of your organization and events.

Video Gallery - Video Share allows you to store videos by category and create a video database for your organization. Easily introduce the power of video as communication tool for your organization using embedded video.

Notifications Facility - Your members will be able to customize their notification settings so that they receive all notifications directly through The Network or, optionally, by email as well..

Features

Unlock the power of your enterprise. Flexible tools to help you Connect, Share, and Work better.

Collaboration and Communication

The Network
An enterprise social network that will allow colleagues to connect with one another. This serves as the communication center where users can manage profiles, chat, send Private Messages, create work-groups, and receive notifications about activities within the Intranet.

Group Zones
These networking groups are the foundation of collaboration and community development. Make a Group Zone for a project, committee or research team, then post announcements, discussions, and multimedia files related to the group. Groups can be public (all Users can join), or private (Users must request to join or be invited).

Forum
The forum application helps people to share and develop ideas, or it can be used as a message board. It is a way for everyone to have a voice. Some examples of forum usage include: “Office Classifieds,” “Carpooling,” “Ideas for social events” etc.

Bulletin Board
With Bulletin Board, users with publishing capabilities can create pages for any number of custom publishing categories (department blogs, policies updates, Newsletters, etc). Once the page is created, articles can be published to these pages and content can be targeted to different groups within your organization. You can also add attachments, insert images, and open a commenting feature.

Instant Message Chat
Isn’t it nice to open instant communication on occasion? All online users are connected by a Facebook inspired chat function that is accessible from anywhere in the Intranet. Instant Chat facilitates real-time communication and collaboration. No need to wait all day for responses to emails… now you can just click and chat.

Information Management

ProjectAbility
Our powerful project management application is available as a stand-alone application or to work in conjunction with your social Intranet. ProjectAbility allows Users to set up a project workspace and to track progress through all aspects of the project implementation. Project members can be assigned to the tasks, create folders and upload files to create a project related database, and track time spent on tasks. You can also stay up-to-date with the chat, messaging, and the built in notification system.

File Manager
Gone are the days of searching your email for a long lost attachment or trying to figure out which document is most current. File Manager facilitates information management by providing an organized, central and secure location for any type of document. Upload, download, create custom folders and sub-folders, restrict access to files by User Group, and receive update notifications.

Directory
OfficeAbility includes a simple, yet highly effective directory for managing your contacts. The directory utility is a versatile and customizable application for maintaining a current list of user contact information. The Directory is accessible to all users, easily searchable, and editable from the front-end for easy administration.

Event Calendar
Keep all of your important dates in order. Create events, send invitations, and receive instant notification via private message or email when events change. Events can be either “public” where all Users can view and attend, or “private” which is invisible to all but the creator (personal calendar) or those who are invited.

Photo Gallery
The Photo gallery provides a place to share images with others in the organization, no matter where they may be located. Maintain a photo record of your organization, events, or share personal photos with colleagues. Includes a commenting feature to allow interaction and is a great way to put an end to photo swapping, massive email attachments, and wasted storage space.

Video Share
Video Share allows you to store videos by category and create a video database for your organization. Introduce the power of video as a communication tools for your organization. Use embedded video from video sites such as YouTube and Vimeo, or upload video files from your computer. Commenting allows all users to interact and share their thoughts.

Robust Search
If you can’t find it, the OfficeAbility Search facility can. Everything on your Intranet database is indexed and searchable. You can perform a global search or search a specific application using the Advanced Search function.

Job Board
The job board helps keep everyone informed about what positions are open within your organization. Keep employees up-to-date regarding job openings and encourage the involvement of all in the recruiting process. The tool features a simple job posting process and electronic application form that allows upload of CV.

Resource Booking
Our Resource Booking module can be used for a variety of applications such as: meeting room booking, auto pool bookings, reserving parking spaces, or booking audio/visual equipment. You may create custom categories to suit your needs, users can easily view availability and block time, and the resource booking feature can be easily administered from the front-end of the Intranet.

Admin & Security

Administration & Security

OfficeAbility Suite is deployed from Amazon Web Services (AWS) so that we can provide our users with the highest level of security, availability, and dependability. The points below cover several of the security features inherent in AWS. For more detail, IT administrators can visit the AWS Security and Compliance Center or download the AWS - Overview of Security Processes whitepaper. There are also a number of administration & security features built into the software, ensuring confidentiality and integrity of our customer's systems and data. 

Secure Software Design - OfficeAbility Suite relies on User IDs and passwords to authenticate users to access services. The application has been developed following software security best practices. Accounts can only be accessed using 128-bit encrypted Username / Password log-in over Certified SSL (secure socket layer) connection.  

Access Permission Levels – Permissions refer to the access level settings, which control who can publish as well as who has access to certain administrative functions. There are three permission levels including: Employee; Publisher; and Admin Manager.

Admin Manager is the highest permission level, with access to all front-end administration features. Admin Managers have all the permission access of the publisher level and can also permanently delete content and have control over User Account create / edit / delete, creating User Groups, and configuring the template design.

100% Front-end Administration – OfficeAbility Suite has been developed on the premise that administration should be every bit as intuitive as the overall user experience. Administrative features are easily accessible from the front-end and we have bent over backwards to avoid the complex administration control panels that are so prevalent. Administering an application has never been so easy and our customers don't hesitate to tell us so.

Cloud Delivery via Amazon Web Services – The main advantages that cloud deployment adds to our Enterprise Social Media application is that we now enjoy a maximum level of reliability, redundancy, and security. Amazon cloud services are highly engineered, taking advantage of fully scalable and often virtualized resources to provide the highest level of performance and security available.

Network Security – The AWS network provides protection against traditional network security issues with a level of protection that has evolved over years as the world's largest online retailer. Security measures include proprietary DDOS (Distributed Denial of Service) mitigation, SSL-protected endpoints for greater authentication security, host-based firewall infrastructure, unauthorized port scanning policies that are further enhanced by our own strict management of security groups.  

Data Backup – OfficeAbility Suite data files are backed up on a daily basis and stored in archive to ensure the integrity of customer data.  Data stored in Amazon's S3 and Elastic Block Store is routinely stored in multiple physical locations as an additional protection measure. 

Data Center Security - Amazon data centers are protected by industry leading physical security measures and policies.  The infrastructure is designed to anticipate and tolerate failures with a high degree of redundancy including the ability to load-balance any affected facilities. Fire detection and suppression, power redundancy, and climate controls are all designed to the highest standards. 

PHP / SQL Development Standards – OfficeAbility Suite is developed to PHP/SQL design standards. PHP refers to the prominent standard programming language for developing complex web-based software applications, such as community web portals such as Facebook. Similarly, as much of our programming is driven by data access and data management-based code, SQL best practices are an integral part of our development standards.